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Table 1 The ten steps of the Ottawa Citizen Engagement and Action Model (OCEAM)

From: The Ottawa Citizen Engagement and Action Model (OCEAM): A Citizen engagement Strategy Operationalized Through The Participatory Research in Ottawa, Management and Point-of-care of Tobacco (PROMPT) Study

Ten Steps Outcome Measures Threshold of Success Timeframe
1. Formulating a relevant study question A Study question relevant to the community; and Recruitment and retention of engaged peers Successful selection of a relevant study question and recruitment of 4-6 engaged peers, throughout the project 3–6 months (more if no pre-existing community ties)
2. Designing study method A study design Agreed upon study method by peers and researchers that is sufficiently rigorous; Successful implementation of study method with peers 3 months
3. Designing study questionnaires and Case Report Forms (CRFs) Study questionnaires and CRFs Successful design and selection of questionnaires and CRF that peers are satisfied with 3 months
4. Participating in recruitment Recruitment of sample Successful and efficient (within the decided accrual time) recruitment of at least 80 % of envisioned sample size 3 months of the accrual time decided for the project
5. Participating in consenting Participants written Consent Consenting of at least 80 % potential participants 3 months of the accrual time decided for the project
6. Participating in administering study questionnaires Completed questionnaires Less than 30 % missing data per entire questionnaire and CRFs 3 months of the accrual time decided for the project
7. Participating in study related testing e.g.;handheld spirometry and oscillometry Testing completed Successful implementation of acceptable quality study tests with less than 30 % missing data 3 months of the accrual time decided for the project
8. Participating in follow-ups Participant retention at study completion i) Peer participation in retention with follow-up rates of at least 60 %
ii) Peer (at least 1–2) and participant (at least 6–10) attendance at retention related activities such as Life-Skills Workshop of PROMPT study
3 months of the follow-up time decided for the project
9. Participating in data entry, data analysis and interpretation Peer participation in data entry, data analysis and interpretation At least 50 % peers participating in data entry, and 25 % peers participating in data analysis and interpretation of study results 3–6 months after completion of follow-ups
10. Participating in ongoing community knowledge translation Continuous knowledge translation through:
i) Peer training (six sessions),
ii) Regular project meetings with peers (at least weekly),
iii) Peer-led community knowledge forums (quarterly)
i) At least 80 % peers attending all 6 training sessions
ii) At least 50 % of peers attending weekly meetings
iii) At least 50 % of peers participating in quarterly community knowledge forums
Ongoing throughout the life of the project